Student Information System: key dates UPDATED

26 June 2011

  Here is a summary of key dates and activities relating to the next phase of the Student Information System going live in August.

27 May	Online Module Selection ends Extended final deadline for returning students to choose their option modules using OMS
May - June	Final checks to ensure the Student Information System is the ‘source of truth’ for all things related to LJMU’s academic programmes
31 May	SIS training environment available An opportunity for staff to start using SIS, before it goes live in August. You will be able to check migrated records, see Student Self Service and check that the new system does what it’s supposed to do using real student data in a safe test environment
Late May to 13 June	Results letters issued to returning UG and PG students This mailout will include a flyer highlighting how students will use Student Self Service on SIS to re-register for the 2011/2012 academic year
20 - 30 June	SIS pre-production build and final data migration test before cutover
24 June	Academic Advisement deadline Faculties to confirm that data within PRODCAT is correct for all programmes running in the 2011/2012 academic year (including referrals) before migration onto SIS
1 June to 8 July	Student records check Final opportunity for staff to check and update student records on OSS prior to their migration to SIS during graduation week
8 July	Cutover deadline for student records check Final migration of student records from OSS onto SIS. Please note, if data does not meet the designated migration criteria, it will not be migrated across onto the new system. OSS will be unavailable from close of business on 8 July until 11 July.
	SIS and PRODCAT will be unavailable from the close of business on 8 July until Monday 18 July.
	Scheduled Blackboard downtime for upgrade to version 9.1 from the close of business on 8 July until Monday 18 July.
9 July	OSS available for student administration related to 2010/2011 academic year
11 July	Students no longer able to update personal details on their student record using  Blackboard
	OSS available to staff.
11-15 July	Graduation week Scheduled Blackboard downtime to enable upgrade to version 9.1
18 July	Blackboard 9.1 available with all modules remapped to SIS course catalogue numbers
	SIS and PRODCAT available to users.
August	SIS goes live for student records, confirmation and clearing, enrolment and student finance
1 August onwards	Enrolment packs sent to undergraduate and PGCE applicants holding unconditional firm offers from the University This pack will include details of how to use SIS to complete the pre-enrolment process
8 August	Enrolment starts for returning students All returning UG and PG students will be sent an email to their LJMU email account giving them details of how to use SIS to re-register for the forthcoming academic year
18 August	Confirmation and Clearing
18 – 31 August	Enrolment packs sent to new students with details on how to register using Student Self Service
Week commencing 12 September	All new marks and grades entered onto OSS will be migrated across to SIS. Please note - this final migration only relates to marks and grades agreed after September PABs. No other student related data will be migrated at this stage.
15 September	Goodbye OSS Last report generated for HESA and OSS is closed down for transactions
24 September	Start of the new academic year

Queries

For further information please contact the Student Information System Project team on 0151 231 5648/5681/5646/5679 or email campussolutions@ljmu.ac.uk